Registration

Due to high early demand, we are approaching meeting capacity, and ATBC 2010 is now closed for new registrations. We may be able to reopen after all abstract decisions have been finalized and some extra places may available (ca. mid-April). Please check the website frequently, or subscribe to the news mailing list. Thanks to all who have made this such a popular meeting. (posted: 2010-03-31)

Click here for: ONLINE REGISTRATION FOR ATBC 2010

The consecutive stages are:

Creating an account and picking a password
Filling in your registration data. These data may be filled in on multiple visits and may be edited as often as you want.
Payment. We offer online payment by credit card, but there are several other methods. If using Western Union, or overseas bank transfers, you must send proof of payment by email (to eo{AT}atbc2010.org) or fax (+62-21-3100004).
Submitting your registration data. (You will then no longer be able to edit your registration data.)
Filling in your presentation data. These data may also be filled in on multiple visits and may be edited as often as you want.
Submitting your presentation data before (~~15 Feb~~) 1 March 2010. (You will then no longer be able to edit your presentation data.)

Registration for those wishing to present a poster or oral talk must be submitted before (~~15 Feb~~) 1 March 2010, and hence also paid for by (~~15 Feb~~) 1 March 2010 (but see financial support, below). Non-presenting attendees may register and pay at any time, but note that the 'earlybird' registration fee level ends 15 March 2010, and offsite registration closes on 1 July. In the event of high numbers of registrations, we may also be forced to close registration before the event, so you are urged to register and pay as soon as possible. Note also that hotels fill up very rapidly, and you should book a room many months before July.

Your presentation details

Again, if you intend to give a presentation at the meeting, you must submit details (authors, oral/poster, abstract) before (~~15 Feb~~) 1 March 2010. Except under special circumstances, you may only make one presentation (poster or oral) at the meeting, and the online registration form will include details of this presentation. You will need to prepare an abstract for your poster or oral presentation. The body of the abstract (excluding title and authors) will have a limit of 2,000 characters (ca. 300 words).

You will be notified as soon as possible after 1 March 2010 whether your presentation has been accepted. Depending on numbers of presentations submitted, we may request switching from a poster to an oral presentation or vice versa. You may however indicate on the registration form if your funding depends on you giving an oral presentation.

We intend to offer comprehensive virtual coverage of the meeting, which may include streaming audio from plenary and parallel sessions. We thus ask you on the registration form if you are willing to have your presentation slides or poster uploaded, and your voice streamed, to web-conference participants.

We will accept visual (slide) material in various formats: PDF (preferred and safest), Open Document Format (e.g., OpenOffice.org Impress files), and Microsoft Powerpoint (Office 97/2000/XP binary version, or .pptx XML version in Office 2007). Sorry, Apple's Keynote will not be supported, and you will not be able to use your own laptop. Your presentation should be no longer than 13 minutes, allowing 2 minutes for changeover.

Your poster should be A0 size 841 x 1189 mm (or ca. 36" by 48") and in portrait orientation (i.e. taller than it is wide). The poster space itself will be 1 m wide by 1.5 m tall.

Cost

Costs are structured based on the income level of your 'salary country,' your ATBC membership, and your student status.

Salary country refers to the country from which your salary (wage) is paid (or from which the majority of your income arises), not necessarily your country of citizenship, or country of residence. For example, a researcher affiliated and paid by a US university, but living in Indonesia should pay a high income country fee, and an Indonesian living in the US and working for an international NGO should also pay a high income country fee. Employees of international organizations (e.g., CGIAR centers) paid at international rates (as opposed to local rates), and international consultants are requested to register in the high income country class. Country groups follow the World Bank classification.
Student status: only active students enrolled in an accredited program (undergraduate, graduate, diploma) may be considered students. You may be required to show proof of student status when collecting your registration materials in Bali, so please bring an ID card or other document.
ATBC membership means paid membership in ATBC at the time of the meeting. Please note, in most cases it will be cheaper overall to register as an ATBC member before registering for the meeting. Membership currently costs $65 (student $50) for most high income countries and $35 (student $25) for other countries. Note: Free student registration for online access to Biotropica is not considered membership. IMPORTANT: we recognize that it is difficult for many participants to pay for ATBC membership via a credit card. You may instead pay cash at the meeting for ATBC membership. If you are not currently an ATBC member: by ticking `ATBC member' on the registration form, you promise to pay onsite, before collecting your delegate pack. If you do not, you will be charged the difference in price of the non-member fee before you may participate.

Please use an exchange rate of Rp 9,500 = US $1 if paying in Rupiah.

Salary country class	ATBC member	Student	Timing of payment			One day cost **
			Before 15 Mar	15 Mar to 1 Jul	After 1 Jul
High income	Yes	No	$300	$350	$400	$140
High income	No	No	$375	$425	$475	$160
High income	Yes	Yes	$150	$200	$250	$90
High income	No	Yes	$200	$250	$300	$110
Lower income	Yes	No	$200	$250	$300	$100
Lower income	No	No	$240	$290	$340	$115
Lower income	Yes	Yes	$100	$150	$200	$80
Lower income	No	Yes	$125	$175	$225	$90
Indonesia	Yes	No	$100	$150	$200	$80
Indonesia	No	No	$130	$180	$230	$90
Indonesia	Yes	Yes*	$50	$100	$150	$60
Indonesia	No	Yes*	$70	$120	$170	$70

* Please note that the number of places at this highly discounted rate will be limited. You are encouraged to register early.

** Paid any time

Spouse/accompanying person

For a cost of $50, a spouse or other accompanying person may participate in all evening events (welcome buffet/mixer, slide shows, banquet). The accompanying person will not be registered to attend meeting events during the day. Extra tours and events will be offered during the day by our Event Organizer.

Carbon fee

A mandatory fee will be added to all registration payments to help offset the carbon costs of this meeting. This fee will be $20 for participants from outside Indonesia and $5 for Indonesian participants. The funds accumulated will be contributed to local conservation projects that have a positive impact on reducing emissions from forest loss, or to native species forest restoration projects. The chosen projects will be announced at the meeting.

Hotel bookings

Please note: July is peak season in Bali and hotels will fill up several months before. Please book a room early (i.e., by March), or else you may have to stay a long way from Sanur!

While it is easy to directly reserve most of the hotels in Sanur via the web and email, we have secured many rooms at greatly discounted rates. However, to get the discounted rates for participating hotels, you must pay the full hotel cost at the time of registration. We will ask you for a second choice in case your first choice is sold out. The a priori price payable for hotels is that of the more expensive choice. However, if you pay by credit card, your card will only be charged for the cost of the rooms that you book; i.e., if you are allocated your second choice and it is cheaper than the first, only the price of that choice will be charged. If you pay by money transfer, any overpayment at time of registration will be refunded at the meeting. You may also contact our event organizer (eo{AT}atbc2010.org) to check availability before booking.

Field trips

We are still adding field trip options and the price of some trips is still subject to change. In order to book some of the longer, more expensive field trips, you must make a downpayment (deposit) at time of online registration, to assist us in gauging true interest, and to reserve your place. Others, particularly the one-day trips on 24 July, require no deposit and can be paid for at the meeting. The final costs of trips will be announced in March and the balance of the cost must be paid in May (using the same payment options available for registration).

In the event that the trip has to be canceled, you will be notified immediately and your deposit will be fully refunded at the meeting. The event organizer, PT Vista, would also be happy to help construct alternative tours of the same duration.

Child care

We will offer fun, safe, `Bali-style' child care during the meeting. Please indicate whether you will need this service on your online registration form. There is no cost at registration, but there will be a cost to be paid at the time of the meeting.

Payment

Please do not transfer any more funds for registration fees. The meeting is temporarily closed. You may however continue to use these accounts for hotel and field trip costs.

You may pay by:

Credit card (Visa or Mastercard) with Bali Payment (via option 3 of our online registration system). We have looked hard to find an affordable credit card solution, and Bali Payment offers the lowest rates we could find: a USD 6 transaction fee and a 3% interchange fee, which is levied on all credit card transactions (for comparison, PayPal's overhead for international transactions is closer to 7%). You will be asked to add 3% to the amount you owe ATBC 2010.
International SWIFT bank transfer:
- Account name: PT Vista Convensindo
- Bank: Mandiri
- Branch: Cikini, Jakarta
- SWIFT code: BMRIIDJA
- Accounts (you may use either)
  - please contact info@atbc2010.org
Western Union money transfer to Agus Umardani (of PT Vista Convensindo) at Western Union branch: Bank Mandiri, Cikini, Jakarta (WU charges ca. USD 30 for a transaction)
Indonesian bank transfer:
- Account name: PT Vista Convensindo
- Bank: Mandiri
- please contact info@atbc2010.org

For questions about payment option and details, please contact Agus Umardani (eo{AT}atbc2010.org) of PT Vista Convensindo.

Cancellations

Cancellation requests must be submitted via email to the Event Organizer (eo{AT}atbc2010.org). Refunds of 75% of registration fees (excluding hotel bookings) will be given for cancellation requests received before 15 April 2010. From 15 April to 15 June, 50% refunds of registration fees will be given. However, if you are canceling because your talk or poster was not accepted, you may request a full refund until two weeks after you were notified of the status of your presentation. No registration fee refunds will be offered after 15 June 2010.

If you have prepaid your hotel at the time of registration, you may request a full refund (minus a 10% processing fee) up until 15 June, after which you may request a refund minus one night's room cost, and minus a 10% processing fee (i.e., 10% of the amount to be refunded). Refunds will be made via bank transfer.

Financial support ('scholarships')

Please see our new funding opportunities page.

We are actively searching for funding so as to be able to offer many scholarships to students and financial support to scientists from lower income countries. If you need financial help in order to attend, and you are eligible, you may apply for a support.

We also appreciate that some potential participants may have a hard time paying the registration fees in order to register a presentation by (~~15 Feb~~) 1 March 2010. If you apply for a scholarship, you are granted an automatic extension of payment of registration fees until 15 April 2010 (when they will be still assessed at the 'earlybird' rate). However, you must still submit your registration form data, with presentation details, before (~~15 Feb~~) 1 March 2010.

Eligibility for support:

You must be a full-time student, or 35 years or younger (from any country).
You must plan to present a poster or talk. Scholarships are only available to those presenting.
You must have filled in the required information on the registration form, including statements of need and presentation details.

If you can, you are encouraged to pay by (~~15 Feb~~) 1 March, even if you are applying for financial support. Those applying for support and not paying their registration before (~~15 Feb~~) 1 March must understand that i) by delaying payment they are reducing their chances of being able to give an oral presentation (because slots are being filled), ii) the meeting may sell out before they are notified by ATBC 2010.

Awards will be made by the financial support/scholarship committee of ATBC 2010 based on these criteria:

Highest demonstrated need (while creating, if possible, an internationally diverse group of recipients)
Clearest statement of importance of attending this meeting
Demonstrated effort in searching for funding elsewhere
Priority will be given to ATBC members

During the period (~~15 Feb~~) 1 Mar to 15 April, we will contact you to announce whether your request for financial support has been successful. Support may range from just part of the cost of registration to (funds permitting) full support, including airfare. If you receive support for less than the cost of registration, any balance will be due on 15 April. Unpaid registration fees on 15 April will cause cancellation your presentation.

Support over and above the cost of registration will be paid on site at the meeting, so you will be responsible for temporary financing of your trip.

Mentorship

A meeting like ATBC 2010 is a great opportunity to bring together experienced scientists with younger researchers and students. However, everyone is busy at a meeting, seeing old friends and going to talks, and opportunities to chat at length with new people, especially from different ages and countries, can actually be few. We have decided to engage in a little social engineering, and offer you the chance to sign up to a mentor/mentee program. The details are:

You can offer to be a mentor (10 plus years out of PhD, much experience, older), or a mentee (fresh PhD graduate or younger). If you are in the 'middle,' you choose!
You select a number of academic interests on the registration form.
Using multivariate analysis, we find someone of similar interests, but in the opposite mentor/mentee class. We will also attempt to 'mix up' nationalities.
We put you in touch via email.
You then commit to find each other and meet for at least one hour, some time during the meeting.

We think that this program will enrich both mentor and mentee and encourage all participants to sign up.

Workshop registration

Registration and all logistical details (travel, accom.) for workshops will be managed by the individual workshop organizers, not the central meeting organizers. When the final list of workshops has been settled, we will publish the contact emails of the workshop organizers, and if you want to attend, you should contact them directly.

Special access

The hotel and conference hall are wheelchair accessible. There is also an accessible travel company in Sanur (Bali Access Travel), and the possibility of diving with an experienced, IAHD-certified dive operator (BIDP), also based in Sanur. Please email us if there is anything else we can help with.

List of High Income countries according to the World Bank:

Andorra, Antigua and Barbuda, Aruba, Australia, Austria, The Bahamas, Bahrain, Barbados, Belgium, Bermuda, Brunei, Canada, Cayman Islands, Jersey Guernsey Channel Islands, Croatia, Cyprus, Czech Republic, Denmark, Equatorial Guinea, Estonia, Faroe Islands, Finland, France, French Polynesia, Germany, Greece, Greenland, Guam, Hong Kong, Hungary, Iceland, Ireland, Isle of Man, Israel, Italy, Japan, Kuwait, Liechtenstein, Luxembourg, Macau, Malta, Monaco, Netherlands, Netherlands Antilles, New Caledonia, New Zealand, Northern Mariana Islands, Norway, Oman, Portugal, Puerto Rico, Qatar, San Marino, Saudi Arabia, Singapore, Slovakia, Slovenia, South Korea, Spain, Sweden, Switzerland, Taiwan, Trinidad and Tobago, United Arab Emirates, United Kingdom, United States, U.S. Virgin Islands.